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Privacy
Policy
The Board of Directors of
the Polish Union of U.S.A. has adopted the following policy regarding the
fraternal at its members right to privacy of individual information we
possess for insurance purposes. That policy is printed below for your
information. If you have any questions regarding this policy, please call
the Polish Union home office.
1. THE PURPOSE OF THIS
POLICY SHALL BE TO:
a. insure the security and confidentiality of customer records and
information;
b. protect against any anticipated threats or hazards to the security or
integrity of such records; and
c. protect against unauthorized access to or use of such records or
information which could result in substantial harm or inconvenience to any
customer.
2. PERSONS BOUND.
This policy shall be applicable to and adhered to by the Officers,
members of the Board of Directors, employees of and all of the Officers of
the groups comprising the Polish Union and all of our group secretaries
and licensed agents. Further, all of the members of Polish Union are
requested to adhere to the letter in spirit of this policy.
3. INFORMATION SUBJECT
TO THIS POLICY.
All of the information we have collected or will collect in the future
regarding our officers, members of the Board of Directors, District
Directors, employees, officers of our groups, group secretaries and our
members and their beneficiaries concerning demographic data such as names,
addresses, social security numbers, etc. along with information regarding
employment, finances, health, avocations and other personal
characteristics.
4. DECLARATION OF
CONFIDENTIALITY
All of the information collected by Polish Union is hereby declared to
be confidential and shall not be disclosed to any individual or other
entity without the express written consent of the affected person.
5. EXCEPTIONS TO THIS
PRIVACY POLICY.
In the course of our business, we must disclose certain information to
other individuals or firms in order to enable them to provide business
services to us including our re-issuers, actuarial and data processing
services subcontractor. However, our contracts with any of our
subcontractors require them to keep confidential any information which may
be disclosed to them. In addition, information may be disclosed to our
auditors or for research purposes, regulatory agencies such as state
insurance departments. In addition, Polish Union will comply with all
lawful subpoenas issued by order of any court or regulatory body.
6. DISCLOSURE TO THIRD
PARTIES.
Polish Union at present does not disclose any personal information to
other companies or organizations not affiliated with it that would use
this information we have provided them to contact you about their own
products or services.
7. DURATION OF
CONFIDENTIALITY.
Should you cease to be a member of Polish Union, we will continue to
protect and safeguard your personal information in the same manner as we
do with our members.
8. SOURCE OF
INFORMATION.
The great bulk of the personal information which Polish Union obtains
from its members comes directly from the members particularly in the form
of policy application. This information provides Polish Union with those
facts which it needs in order to conduct its business. In many cases, it
may need to verify this information or it may need additional information
which it may obtain from third parties such as employers, consumer
reporting agencies and health care providers.
9. USE OF THIS
INFORMATION.
Polish Union uses the information gathered from its members and from
other third parties in the normal course of our insurance business and our
fraternal relationships with its members. The business purpose for
collecting this information includes the evaluation of a request for our
insurance or other services, an analysis of benefit claims and
administration of our products or services in addition to processing
transactions and other requests by members. In addition, we will use this
information to contact you about services and products which we currently
provide or may provide in the future.
10. SAFEGUARDING OF
THIS INFORMATION.
Polish Union shall take all steps reasonably necessary to safeguard
the integrity of the information in its custody including the continued
use of our office vault, the use of all reasonable methods of safeguarding
information contained in our computerized data system and the control of
the office area.
11. ADHERENCE TO THIS
POLICY.
All of the Officers and each member of the Board of Directors,
District Directors, employees, officers of groups, group secretaries, and
licensed agents shall be given a copy of this policy and asked in writing,
to acknowledge its receipt on an annual basis.
12. SANCTIONS FOR
VIOLATION OF THIS POLICY.
The Board of Directors will investigate all alleged breaches of this
policy and will impose sanctions and penalties, on a case by case basis,
should a violation of this policy be shown. In addition, the Board of
Directors will, in appropriate cases or when required by law or
regulation, report all violations to state and federal authorities.
Penalties for violation may include dismissal from employment by Polish
Union in addition to those sanctions and penalties provided by law.
13. PROCEDURE.
If anyone to whom this policy applies is requested by a third party to
divulge any confidential information, the General Secretary must be
notified of such requests. The General Secretary shall have the
responsibility, in consultation with the Executive Committee, of deciding
whether or not to comply with such requests.
Address: PO Box 660,
Wilkes-Barre, PA 18703-0660 Phone: 570-823-1611
Updated:
02/16/2004
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